Copy a OneDrive Document to Another OneDrive Folder

There are times when a single shared document needs to be divided into individual copies, without saving over the original document. An example might be a classroom, where the professor shares an original copy and all the students need to make their own individual assignment. In those cases, OneDrive doesn't save a new copy under a different name because OneDrive is designed for shared documents--not saving individual copies of the same document. These instructions begin the process when the original document is outside the student folder into which all the individual copies will be saved. If the file is not outside the folder then use the Move To button to change the location of the original document. These instructions are for the Apple computer, Firefox browser.

Purpose: Divide an original, shared document into multiple documents, with different file names.

Open your browser and log in to your Microsoft Outlook Account. Navigate through OneDrive to the appropriate folder. Do not open the document. Locate the original document. Select the checkbox of the document. The checkbox appears when the mouse icon hangs over the area where the invisible checkbox is located.
With the document selected, the available commands on the OneDrive ribbon will change. Click on the Copy To button to open a side bar.
The sidebar opens the locations to which a document can be copied.  A user should not select the user's own OneDrive. In the picture, the destinations include the OneDrive account of Jason Lawrence and the OneDrive account of the user. Because users cannot Save As in a shared folder, they must Copy To a shared folder. In this picture, a user would select Jason Lawrence's shared OneDrive.
Navigate through the shared folders by clicking on the folder options. Do not click the Copy here button until the correct folder is opened. In this picture, "week2_classwriting" is the folder the copied document belongs. Open the final folder.
Once the correct folder is open, click the Copy here button. In this picture, "week2_classwriting" is open.
OneDrive will provide a notification directly under the menu ribbon.  "Copied 1 item to week2_classwriting" is an example of the feedback OneDrive provides.
While in the folder, select the checkbox for the file. In this picture, "CH1_water_lawrence.docx" is selected from within the "week2_classwriting" folder.
Click the Rename button from the menu ribbon.
In this picture, the original file includes the last name "lawrence." With a copy in the appropriate folder, the user can rename the file.
Change the name in any way that is necessary. In this picture, a student needs to rename the file with the student's last name. Once renamed, click the Save button.
The result is a copied file, in a new folder, with a changed name.

All instructions and documentation written by:

Dr. Jason Lawrence, M.S., Ph.D.

Theory and Practice of Professional Communication

Artificial Intelligence writers, Internal Documentation, and Emergent Texts
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